Privacy Policy
Last updated: 19.11.2025

de Gier Personal / de Gier Recruitment Solutions Ltd (“we”, “us”, “our”) is committed to protecting the privacy of our candidates, clients, website users and business partners. This Privacy Policy explains how we collect, use and protect personal data in connection with our recruitment services, website and online presence.

This Policy applies to:

our website
our recruitment systems
our social media profiles
communication via email or other channels

This Privacy Policy is written in accordance with the General Data Protection Regulation (GDPR) and the Irish Data Protection Act 2018.

1. Controller

de Gier Recruitment Solutions Ltd
2 Dublin Landings
North Wall Quay
North Dock
Dublin 1
D01 V4A3
Ireland

Email: kg@degier-personal.de

Managing Directors:
Karoline de Gier
Jasper de Gier

For legal details, please refer to our Imprint.

2. Definitions

Personal Data: Any information relating to an identified or identifiable individual.
Processing: Any operation performed on personal data, such as collection, storage, use, sharing or deletion.
Controller: The organisation deciding how and why personal data is processed.
Processor: A service provider processing data on behalf of the controller.
Pseudonymisation: Processing personal data so it cannot be linked to an individual without additional information.
Profiling: Automated processing used to evaluate personal aspects, such as suitability for roles.

3. Legal Bases for Processing

According to Art. 13 GDPR, we rely on the following legal bases:

Art. 6(1)(a) GDPR – Consent
e.g. talent pool registration, sending your CV to a client, job alerts.
Art. 6(1)(b) GDPR – Contract or pre-contractual measures
Recruitment services, communication with candidates, processing job applications.
Art. 6(1)(c) GDPR – Legal obligation
Tax rules, compliance requirements, record keeping.
Art. 6(1)(f) GDPR – Legitimate interest
Operating our website, securing systems, preventing misuse, improving recruitment services.

4. Security Measures

In accordance with Art. 32 GDPR, we ensure appropriate technical and organisational measures such as:

encrypted storage and secure systems
access control on a need-to-know basis
confidentiality commitments
regular security reviews
secure hosting and backups
procedures for data breaches

5. How We Use Your Personal Data

We process your personal data for the following legitimate business purposes:

providing recruitment services
maintaining our business relationship if you are a candidate, client or website user
matching your profile with suitable job opportunities
sending your CV to clients only after receiving your explicit consent
maintaining candidate records for future roles (subject to retention rules)
responding to your enquiries
fulfilling contractual duties
complying with legal and regulatory requests
ensuring and improving the functionality of our website

We may use tools that record website use (mouse movements, scrolling, clicks, form entries) to improve usability. This data is aggregated, anonymised and not shared with third parties except our selected service provider.

We may track interaction with our website and emails to provide personalised content. Personal identifiers are not recorded. No data is shared beyond our chosen provider.

6. Contractual Services

We process data from clients, candidates and contractors to provide contractual and pre-contractual services.
This may include:

name, address, contact details
job requirements
communication history
billing and payment information

Data is stored only as long as necessary for contractual obligations, documentation and legal retention periods.

7. Administration, Accounting & Organisational Tasks

We process data for administration, accounting, compliance, archiving and business operations.
This includes:

invoices, receipts, contracts
supplier and partner details
email and communication archives

Data may be shared with tax authorities, auditors, legal advisers and payment providers.

8. Sharing Your Personal Data

8.1 Clients

We only share your profile or CV with clients after obtaining your explicit consent and only for roles discussed with you.

8.2 Service Providers

We use trusted processors such as:

recruitment software providers (e.g., Zoho Recruit)
email or IT service providers
analytics and website tools

They process data strictly according to our instructions.

8.3 Regulatory Bodies

We may disclose personal data where required or authorised by law.

8.4 Business Transitions

If our company merges or is acquired, your data may be transferred to new owners under strict confidentiality. You will be informed if this occurs.

9. Data Retention

We retain your data only as long as necessary:

Unsuccessful candidates: 6 months after the recruitment process ends
General candidate database: up to 12 months under legitimate interest
Talent pool (with your consent): up to 24 months, renewable
Placed candidates / contractual data: 6–7 years (legal obligation)
Website logs: up to 7 days
Analytics data: anonymised after 14 months

You may request deletion at any time, unless a legal retention duty applies.

10. Job Notifications

You may subscribe to job alerts by providing your name and email address.
You can unsubscribe at any time using the link in every email.

11. CV Submission and Talent Pool

You may submit your CV via our website or directly to a recruiter.

Your CV is stored in our secure database.
We will only send it to clients with your consent.
You may update or replace your CV at any time.
Talent pool inclusion requires explicit consent and lasts up to 24 months.

12. Cookies

Our website uses cookies for functionality, analytics and optimisation.
Detailed information and opt-out options are available in our Cookie Policy.

13. Access Logs

Server logs may include:

accessed pages
date/time
browser type
IP address
referring URL

Stored for up to 7 days for security purposes.

14. Google Analytics

We use Google Analytics for website performance analysis.
IP anonymisation is enabled.
Data may be stored in the USA under Standard Contractual Clauses.
You can opt out using:
https://tools.google.com/dlpage/gaoptout

15. Social Media

We maintain profiles on:

LinkedIn
Instagram
Facebook
YouTube
Twitter
Xing

Data may be processed outside the EEA.
We refer to the privacy policies of each platform.

16. Third-Party Content

Our website may embed:

videos (YouTube, Vimeo)
maps (Google Maps)
fonts (Google Fonts)

These providers may collect your IP address.
See their respective privacy policies for details.

17. Your Rights

Under GDPR, you have the right to:

access your data
have incorrect data corrected
request deletion
restrict processing
object to processing
object to direct marketing
data portability
withdraw consent

Requests should be sent to:
📧 kg@degier-personal.de

We may request proof of identity.

18. Complaints

If you believe your data is not handled correctly, you may contact:

Irish Data Protection Commission (DPC)

www.dataprotection.ie

Telephone (Ireland): +353 57 8684800

19. Third-Party Websites

Our website may link to external sites.
We are not responsible for their privacy practices.
Please review their privacy policies.

20. International Transfers

Data transmitted via the internet may cross borders.
We cannot guarantee absolute security during transmission but secure all data once received.

21. Changes to This Privacy Policy

We may update this Policy periodically.
Significant changes will be communicated via email if possible.

22. Contact

For privacy questions, please contact us:

de Gier Recruitment Solutions Ltd
2 Dublin Landings
North Wall Quay
North Dock
Dublin 1
D01 V4A3
Ireland

Email: kg@degier-personal.de

Contact persons:
Karoline de Gier
Jasper de Gier